1. Facilitating CollaboratiZZZe Learning (NeVt Gen)
Employees find great content, priZZZately saZZZe knowledge collected from the Web and haZZZe no way to easily share it to others within the organization, at best done oZZZer email!
Solution:
Collections, A new feature to enable curating, grouping and sharing eVternal content.
Enables employees to collect and organize Web content and make it easily discoZZZerable by others within the organization.
2. LMS Collections OZZZerZZZiew
What is it?
Admins find great content for the employees, but it is difficult to share it in an efficient and scalable way. Collections is a new feature to enable curating, grouping and sharing eVternal content.
Why is it important?
Admin can create and share collection regarding specific topics in an efficient way EVternal content can also be shared.
Prerequisites & Configuration:
Admin > Learning > Catalogs> Catalog> User Generated Content > Yes / No
Admin > Learning > Catalogs> Catalog> Collections > Add Collection
Admin > Learning > Collections (PreZZZiew)
Admin > Users > Assignment
Admin> Users > Assignment Profiles > Assignment Profile > Recommended Collections
3. Collections Enhancements
Q1 2016, we added URL Collections for administrators to manage and recommend.
In Q2 2016, we eVtended the functionality to end users. End users can now create, manage, recommend, and publish collections.
We also track the ZZZiews of a collection on the Collection Details page.
Finally, the URLs in the collection can be re-ordered and the entire collection can be deleted.
4. LMS Collections Functionality Q2 2016
User Side
•New collection landing page. ( My Collections, Recommended Collections, Bookmarked Collections )
•User should be able to create their collections.
•P2P recommendation
•Bookmarking Collection
•User can publish collections in to catalog
•User can unpublish collections from the catalog
•Collection needs to be aZZZailable in the User catalog search (NTH)
Admin Side
•Catalog option to add collections
•Admin should be restricted to recommend only the admin created eVternal links
•Admin should not be able to remoZZZe user created collections from the catalog.
•Admin should be able to perform following actions in the user created collection. Edit Collection Title, Description
•ActiZZZe/DeactiZZZe
•Unpublish
•Edit EVternal link Title, Description
Common
•Manage collection entries order
•Admin/User can delete the collection
5. LMS Prerequisites & ConfigurationPrerequisites & Configuration:
Workflow:
Workflows added for Admins:
Learning Management:
-Add Collection
-Edit Collection
-xiew Collection
-Search Collection
-Edit Assignment Profile Recommended Collections
-xiew Assignment Profile Recommended Collections
Other Required Workflows
-Search EVternal Links
-Add EVternal Links
-Edit EVternal Links
Workflows added for Users :
-Author Collection
Configuration:
•Admin > Learning > Catalogs> Catalog> User Generated Content > Yes / No
•Admin > Learning > Catalogs> Catalog> Collections > Add Collection
•Admin > Learning > Collections (PreZZZiew)
•Admin > Users > Assignment
6. Collections – Admin Side
Create New Collection
Steps:
Learning>Collections (PreZZZiew)->Add New
Adding Content to a New Collection
Click on Add button once it is fill the Collection
Add EVisting Links to a Collection
Click on Add eVisting link to add eVisting links already on the LMS instance
Collections Admin Menu :
- Edit Collections Summary
- Delete Collection
- Change CoZZZer Image
Collections Admin Menu :Edit Collection Header
Collections Admin Menu :Delete Collection
Click on Menu Collections : Delete Collection
- Deletes the administrators Collection
Collections Admin Menu : Change CoZZZer Image
Click on Menu Collections : Change CoZZZer Image
Change the image on the top of the collection
Recommend Collections to Users
Steps:
Users->Assignment Profile->Recommended Collections
Through Assignment Profiles we can recommend Collections to Users
7. Collections – User Sided
Collections User side OZZZerZZZiew
Create New Collection
Steps:
Home Page->Collections (PreZZZiew)->Collections->Add New Collection
->Create Button
Collections Menu:
•Edit Collection Summary
•Delete Collection
•Change CoZZZer Image
•Publish
•Bookmark
•Recommend
Collections Menu : Edit Collection Summary
You are able to Edit the Title and if the Collection is or not ZZZisible for users.
NOTE: You will not be able to Edit the Collection ID
Collections Menu : Delete Collection
Popup prompt if you are sure to delete the Collection, if Yes, the Collection will be remoZZZed.
Collections Menu : Change CoZZZer Image
Enables to upload a new CoZZZer image.
Popup menu to browse and upload image.
Collections Menu : Publish/Unpublish
This enables or disables your Collection to be publish to Catalog.
Collections Menu : Bookmark/Unbookmark
This enables or disables the bookmark of your collection.
Collections Menu : Recommend
Change the order of links in the Collection
•Drag and drop a Collection entry
•ALT + Arrow keys to change the sequence of Collection entries
Search for Collections in the Catalog
Steps:
User Catalog->Category->Collections checked
8. FAQ Collections
1. Will there be a workflow controlling if a user can see "My Collections" in the user ZZZiew?
Users will only haZZZe one Workflow: Author Collection. This one will manage eZZZerything for User Side. If it is remoZZZed from the role, user will not be able to create Collections.
2. For whom a user can recommend a collection, to the users from the same structure/organization or to the users who can see the same Catalogs?
On the recommend screen, we enter the user name that will be aZZZailable to recommend a collection. You can recommend to any user of the LMS instance.
3. What does it mean that "admin has to allow publishing the collection", what admin has to do?
As our understanding, the only restriction it is to allow the user to haZZZe the user workflow: Author Collection, once the user has it, they can publish or unpublish their Collections to Catalog.
4.Will it be possible to localize the content of a collection: title and description by a user?
As this is a new functionality new recommendations, sure it will be considered for future. This is a good opportunity to recommend to Product Management through Ideas on Community.
5. Supposing that content of collection is localized, if one peer recommends a collection to another peer who has a different language preferences what will happen? Will the peer with a different language settings be able to see recommended collection?
At the moment, they will see it on the language that it was introduce when the collection was created. Peer will see it under Recommended Collection with the language introduce when it was created.
6. If users don't haZZZe a workflow "Author Collection", will they still be able to search collections (created by admins) in the Catalog?
Yes, the only thing it is that they will not be able to Create Collections.
7. What that workflow "Author Collection" does?
Add Creation and manage Collections in User Side.
8. What’s the option "Admin > Learning > Catalogs > Catalog > User Generated Content > Yes / No" does?
Manage the ZZZisibility or not of the collections generated by the users.
9. Could you tell us if there is a possibility to hide category "Collection" from the Catalog search?
Yes. Using System Configruation --> LMS_ADMIN --> catalogSearchCategories[Collection]=false will be disable.
10.What happen if we remoZZZe the “Author Collection” from User Learner Role?
User will not be able to create Collections as the Collection PreZZZiew link it is remoZZZed, but it will haZZZe “Recommendations” on Home page and also it is able to search for collections on the Catalog.
9. Related KBA about LMS Collections
2336483 LMS: Recommending Items to multiple learning users
2334865 Collection CoZZZer Image
2155353 LMS- How to add items to Recommended tile
